Do I need pilings between slips?

The New Dock Committee had an optional quote for mooring pilings. The current docks have 2 mooring pilings in between the two boats in the center of the slips. With the floating dock system, because the dock and the boat move up and down simultaneously, most people will moor their boats directly to the finger pier and just put a spring line back to the center of the main walkway dock. Some people have expressed a desire to have mooring pilings put in between their 2 docks to separate the boats. This is purely an option as the finger pier is made and supported well enough to tie your boat directly to. It is up to you and your neighbor to decide if you wish to put in the additional pilings.

Information on Slip Renters

If you rent your slip, don't forget to send UHYC the names and
addresses of your renters. You can email this to us or mail the
information to us at P O Box 404, Urbanna, VA 23175.

When do we have to move our boats?

Approximately January 31st 2010

RESOUNDING YES VOTE FOR NEW DOCKS

Thank you for supporting your Board and New Dock Committee on this very important decision. A letter will be sent to all next week
regarding our next steps in this process - the work is just beginning.

Voting was as follows:

100 votes for
13 votes against
15 slipholders did not vote
1 delinquent pay vote

We had a good turnout at the meeting today - we are still here to
answer your questions.

Regards- Hazel
Treasurer

Floating vs fixed docks and why

Why we are buying brand new docks with Ipe (good, expensive, lasts
forever) where it shows and pressure treated southern yellow pine
(rots in 20 years, exactly same stuff we have rotting right now in
our old docks, for the framing.

Fixed docks made with yellow pine would last 20 years, the reason for
the difference in the longevity of the floating docks versus fixed is
that floating docks will not be submerged on a regular basis thus
diluting the treatment chemicals and rendering it vulnerable to
deterioration. Also The fixed docks are fastened with galvanized
nails and due to being submerged they rust, swell up and split the
stringers thus allowing water to enter the tops of the stringers and
speeding up deterioration. Floating docks are fastened with
stainless screws and will not deteriorate, and the hardwood deck
helps to keep the weather from the top edge of the treated lumber underneath.

Moving our Boats

Who is responsible for moving our boats once the work begins?

This is completely at the discretion of the slip owner. There are
options such as hauling at local boatyards. The New Dock Committee
is looking into various suggestions made at our recent meeting and
will be offering further suggestions in the near future.

Contractors/Bonds etc.

We did not require a performance and payment bond from the
contractor. Having been involved with construction contract bonding
my whole business career, this approach was not taken lightly. It
seems that bonding is not the norm with local dock bidders, so we
would have severely limited competition by requiring a bond, as most
of them are not set up with a bonding company. In addition, bonds are expensive, and would have been added to the bid.

We have taken several steps to protect the association from loss due
to contractor default. There is an inherent factor in the nature of
the project that protects the association. Two thirds of the contract
cost is for the floating docks themselves, and the association is
purchasing them directly from the manufacturer, removing our major
financial contractor risk. We are confident of the financial strength
of the dock supplier, but we are requiring the company to provide
significant financial data, and we will check their credit
references. Since these are made to order docks, a 30% deposit is
normally required with the order, with balance due upon delivery. Our
dock vendor has agreed to reduce the advance payment to 15%, and they agreed to this easily, and they agreed to escrow our deposit in our name until delivery.

Our pending contract with the local contractor doing the work to
complete the project has several stipulations to protect the
association. The contractor will be paid monthly for work actually
performed, less 10% retainage, which will be held until final
approval of the completed project. In addition, before contract
award, the contractor must provide us with financial information and
credit references to convince us of his financial ability to complete
the project.

In addition to the above,, we are subcontracting the electrical and
plumbing ourselves, which further slices the pie, minimizing the
values paid to any one contractor.

Your Dock Committee feels it has taken all reasonable steps to
protect your association from the financial difficulties of the
contractors involved with this project.